Executive Assistant
Jetzt bewerben
RELEX Solutions create cutting-edge supply chain and retail planning software. Within our platforms, we have the power and potential to increase adaptability, efficiency and sustainability in the consumer goods and retail value chain. Our impact is tangible; from sustainability and eliminating waste to delighting customers and delivering great tailored tech solutions, we’re curious and passionate challenge-seekers creating the future of retail today.
We are now looking for a full-time Executive Assistant to join our Executive Assistant Team for a fixed 1-year period (maternity leave substitute). The team contributes to the efficiency of our business by supporting mostly but not only the Leadership Team and Finance & Legal Department. You will be able to help us achieve this goal by providing timely and proactive support to different stakeholders. Our work is very versatile so you will be able to build cross-functional relationships within RELEX and be a part of other functions´ projects as well.
This position is located in Helsinki, Finland, with flexible opportunities for remote work within Finland. The C-level executives you will be supporting are based in Finland, Denmark and Italy.
What you’ll be doing:
- Support several C-level executives with e.g. calendars, travel arrangements and cost claims
- Organise and coordinate events
- Provide general administrative support to the Finance and Legal teams as well as Marketing function
- File and retrieve corporate records, documents, and reports
- Prioritize and follow-up with matters that need attention from other stakeholders
- Proactively look for ways to improve our operations
What you’ll bring to the table:
- 2-3 years experience in a similar role
- Fluent written and spoken English
- Proficiency in Office 365
- Service & support oriented attitude
- Good organizational skills with ability to think proactively
- Ability to prioritize tasks and quickly react to multiple requests
- Excellent communication skills with internal and external parties
- Willingness to develop new skills in different areas
What we consider as an advantage:
- Previous experience in supporting Finance function/department
- Experience with Slack, Visma M2, Asana
Our Helsinki office
RELEXians can be found around the world, but here we’re based in Helsinki. We’re passionate about using our technology to improve sustainability and change the world. Our office provides a great space for you to socialise, exercise and even take time out in our relaxing areas. We make sure our unique approach to flexibility and work-life balance comes across loud and clear; we’re conveniently located, there’s plenty of public transport and you can even bring your pet to the office!
Across RELEX, our people are supported and rewarded.
In Finland, we go even further. As well as:
• A competitive salary
• Flexible and hybrid working
• Extensive physical and wellbeing support
• Up to 8 weeks of annual leave per year
• A true hybrid-working policy (home and office)
We also offer a range of benefits to support you, your family, and your life situation. We value your work-life balance and provide flexible hours with RELEX specific parental leave agreements. As we’re a diverse team of smart, motivated and fun people, we also have an office gym, offer a mobile phone package and bike leasing.
Are you the one we’re looking for? Apply today and become a part of our RELEX family!
You can apply by sending your cover letter and resume through the application form as soon as possible, but no later than 27th of February 2025. Please note that we will fill this position as soon as we’ve found the right person, so we recommend that you act quickly.
If you have questions, Sanober Masalawala (sanober.masalawala@relexsolutions.com) from our Talent Acquisition team is happy to answer them by email.
Kindly note that we cannot process any applications through email.
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