Office Coordinator
Jetzt bewerben
RELEX Solutions is looking for talents, innovators and people who really want to get stuck in and make a difference. People like you! As a fast-growing Finnish software provider for retail and CPG planning processes we help make our customers being faster, more effective and more affordable. And as an employer? At RELEX, not only the optimization of trade is our top priority, but also our employees. You benefit from a high degree of autonomy, flat hierarchies, diverse development opportunities and a working environment in which we pay particular attention to the compatibility of professional and private life.
We are looking for a Part-Time (22,5 hours per week) Office Coordinator onsite to join our RELEX office in London.
What you’ll be doing:
In this role, you will be responsible for managing various aspects of office operations, travel coordination, new starter processes, event support, and general team assistance. You will ensure smooth office operations while providing essential support to staff and visitors. The ideal candidate is adaptable, detail-oriented, and able to juggle multiple tasks in a fast-paced environment.
- Travel & Hotel Coordination: You manage airport transfers for UK and overseas visitors and assist with travel & hotel bookings for individuals and groups
- New Starter Process: You coordinate Week 1 activities and are responsible for week 1 activities of new starters and their travel expenses, etc.
- Event Support: You are responsible for the winter and summer parties in London and oversee logistics for those, including venue sourcing and price negotiations.
- Office Management: You manage meeting room bookings, visitor management, office access and office supplies and handle daily office tasks, such as locker management, catering orders, and liaising with suppliers. You coordinate with suppliers for office equipment and facilites, including coffee machines, AV, water coolers and fire extinguishers and liaise with building management and facilities team.
- Budget & Reporting: You assist with office budget management and usage tracking.
- Holiday & Charity Activities: You organize holiday gift hampers and coordinate charity events.
- Marketing & Merch: You assist with customer gifts and manage the UK Merch store.
What you’ll bring to the table:
- Strong organizational and communication skills.
- Experience in office management, travel coordination and facilities coordination.
- Experience in event planning is a plus.
- Proficiency in Microsoft Office.
What we offer:
- At RELEX you have 25 days off per year plus 8 bank holidays. In addition to that you’ll get days off for different occasions (birth of child, first day of school, moving day, etc.)
- RELEX offers a workplace pension scheme with an employer contribution of 6%.
- In addition to that, RELEX offers an enhanced maternity / adoption package of: 12 weeks at 100% pay, 8 weeks at 80% pay and another 8 weeks at 60% pay.
- At RELEX we offer a Employee Assistance Programme (EAP) with different services included
- Within our Healthcare support we have different services: Treatment with Comprehensive Cancer Cover, Full Out-patient, Therapies, Mental Health, Private GP, Employee Assistance, Programme Premier, Dentist and Optician Cashback Plus and Health Assessment
- At RELEX you can expense up to £100 per year (£50 in H1 and £50 in H2) to put towards organized physical sporting activities (e.g. marathons, Tough Mudder, Spartan Race, Ironman Triathlon etc.), or the purchase of personal sporting equipment/activities (e.g. running shoes, home weights, Fitbit devices, gym usage etc.)
- Discounted Gym Membership @ Fitness First
- Cycle to Work Scheme (www.cyclescheme.co.uk)
- You can expense the cost of an annual eye test.
- When it comes to your work laptop, you can choose between Dell and Mac. When it comes to your work phone, your choice is between iPhone and Android.
- At RELEX we take feedback and your personal development very seriously. For this purpose we have our yearly development discussions where you’ll receive peer and management feedback and as well plan your future at RELEX together with your manager.
- Charity Days: To support different causes, RELEX provides us with up to two days off to do charity work.
- Office Dogs: Your furry friend is always welcome in our London office
Interested? Please apply with complete application documents in English, salary requirements and earliest possible start date via the button below.
We value diversity and therefore welcome all applications – regardless of gender, nationality, ethnic and social origin, religion/belief, disability, age, and sexual orientation and identity.
To learn more about RELEX, check out www.relexsolutions.com. If you still have questions, we can help you at recruiting@relexsolutions.de.
Erfahrungen aus erster Hand
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